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2. Leesville Mini Golf Private Party Rental Agreement
4. Name*
5. Email Address*
7. Address*
9. City*
10. State*
11. Zip Code*
13. Phone Number*
14. Work Number
16. Date of Rental*
17. Session:
    -- Select One --9am-1pm2pm-6pm
18. Expected Number
19. Average Age of Guests
21. Event Description*
23. Facility Rental Policies:

    This agreement allows exclusive use of the mini course for a maximum of 50 guests, although only 35 players are allowed. All guests must check in at the front office on arrival.

     Fees:

    • The total cost for a PRIVATE PARTY is $400.00. 
    • A minimum deposit of $200 is required when making the reservation. This deposit will be used toward the final rental fee.
    • For credits, refunds, or changes to rental period, notification must be received by the scheduling manager no later than 5 days prior to scheduled rental, otherwise the deposit will be forfeited.
    • Rental fees must be paid in full before anyone will be allowed to play.

    Behavior:

    • In addition to the policies listed in this document, all participating guests are required to obey and respect the established and posted rules of the Leesville Mini Golf Course. Any person is subject to removal for violation of any of the facility rules.  
    • Food, non-alcoholic beverages and tables may be brought in for your party. Food and drinks are allowed in designated areas only. No glass containers are allowed.
    • ALCOHOL IS STRICTLY PROHIBITED!
    • NO SMOKING, VAPING OR TOBACCO USE OF ANY KIND ALLOWED.
    • NO PETS
    • Barbecue grills are not allowed.
    • All paper and waste shall be deposited in trash receptacles in order to keep facility neat and clean.
    • Responsibility for damage to or maintenance of facilities resulting from usage beyond normal wear will be assumed by the individual, group, or organization reserving the mini golf course.
    • It is the responsible party’s obligation to assure that all guests leave the area promptly at the end of the rental to allow for proper maintenance and closure of the course.

    Refunds:

    • In the event of inclement weather, management will contact the responsible party prior to the time of rental and either reschedule the event or, if preferred, submit a request for a refund.
    • In the event of unforeseen inclement weather which begins after the party has started, employees will follow appropriate safety protocol. There will be NO REFUNDS if a party has passed the first 30 minutes of the scheduled event.

    Additional:

    • Renter MAY NOT use the course to generate income; i.e., charging guests an admission fee.
    • Renter MAY NOT advertise the rental or party event as being sponsored by the City of Leesville.

25. DO NOT SIGN BELOW UNTIL YOU HAVE READ THE ABOVE AGREEMENT.

    My signature below certifies that I have read, fully understand and accept all terms of the foregoing Applicant Statement:

27. I confirm that I am authorized to enter into this agreement.*

    1. I agree.
    2. I do not agree
28. If signing on behalf of a minor, I represent and warrant that I am the minor’s parent or legal guardian.*

    1. Yes
    2. No
    3. Not applicable
30. eSignature*

    Typing your name into this space serves as your legal signature on this document.

31. Date*
33. Below is for Office Use Only:

    Total Cost:                                          ______________

    Deposit (Minimum $200.00):       ______________             Date Paid:           ______________

    Amount Due:                                    ______________             Date Paid:           ______________

     

    Approved by (Mini Golf Course Manager /Designee): _________________________________________

     

    Special Instructions / Conditions of Use: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

35. 
    

    Approved by City of Leesville Staff:   ____________________________________________________

    
    

    OFFICE CODES: Deposit: PPGDP ------ Full Payment: PPGR

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37. 1. Receive an email copy of this form.
38. Email address

    This field is not part of the form submission.

39. Submit

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